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The NEC Native Education College expects all registered students to abide by all the academic policies of the college and of the program of studies in which they are enrolled.
The philosophy of the NEC Native Education College Society is founded on the principles upheld by the Elders of our respective nations. The values of our people are contained in the teachings of our Elders – to protect our spirituality, our culture and our land. We will uphold these ideals; live them to the best of our abilities.
We recognize that as Aboriginals, we are many people. We celebrate the diversity of our ways as a source of strength within our nations. Thus in diversity we find unity.
We recognize that nothing is barred from consideration as long as it does not intrude into the lives of others. From our unity arises our respect for Mother Earth, upon which we all depend, our respect for the ways and opinion of others, even if we do not share those ways or opinions. In respecting others, we respect ourselves; our capacity to appreciate each other as we are, and our resolve not to see our ways compromised.
From our unity arises our responsibility to our present generation and generations yet unborn and our gratitude to the generations that have come before us.
We will rely on example and persuasion rather than authority and force when change is considered. We are determined to explore the limits of our understanding.
The protocol of the Longhouse is clear: be respectful of all, be willing to work out differences in a good way, behave in a way that promotes a safe and nurturing space that supports learning and growth for everyone.
NEC expects all students to conduct themselves in a professional, respectful and courteous manner, and show respect to all college staff, students and community members. In addition, NEC holds students responsible for their actions, whether acting alone or in a group, on or off campus on College related activities, e.g., field trips, practicum, and clinical settings. Staff, students or the community members concerns regarding student misconduct are reported to the Dean of Student Services.
Unacceptable conduct includes the following:
- Physical or verbal assault or threatening behaviour
- Engaging in acts of hate and contempt
- Endangering the safety of others
- Failure to comply with reasonable requests of college employees issued in order to protect the rights, privileges or safety of any member of the college community
- Disruptive behaviour or disorderly conduct
- Unauthorized entry or presence
- Theft of personal or college property
- Making false or frivolous complaints
- Inappropriate use of computers (no downloading of software, movies, music or inappropriate material is allowed. In order to protect our network, our computers are monitored.)
- A student shall not possess, buy, sell, use, transmit, apply or be under the influence of alcohol, narcotic or illegal drug.
Procedure for Student Misconduct
- College staff, students and community members are required to immediately submit a Critical Incident Report to the Dean of Student Services.
A student engaging in unacceptable conduct may be asked to leave the college for the remainder of the day, and then must report to the Dean of Student Services on the morning of the following day, except where circumstances otherwise dictate.
The Dean will meet with the student(s) the next day to discuss the nature of the critical incident and student conduct policy. If the situation warrants, the Dean may give the student written notification of a suspension of up to 5 days.
The Dean of Student Services will review the evidence, determine the legitimacy of misconduct within seven working/school days of receiving notice and then provide a written recommendation to the President.
The President will make the final decision on the consequence. Prior to the student returning to school, the student will receive notification in writing from the President outlining the outcome of the investigation and consequence of his/her unacceptable conduct. The consequences of unacceptable conduct may include but are not limited to an additional suspension for a period of time, probationary period with specific conditions, or dismissal. An original copy of the written decision will be placed on the student file.
NEC is committed to providing excellent education and services for students and maintains a dispute resolution policy available to all students. The process for resolving a dispute between students or student and staff at the college is described below:
Student having a dispute or conflict with another student will attempt to resolve it in a timely manner. If unable to resolve the dispute, the student will meet with the NEC Counsellor and if appropriate complete a Critical Incident Report. The report is submitted to the Dean of Student Services for an investigation of a student conduct violation.
Student and Staff Dispute
Students having disputes with a member of NEC staff may use this policy. Disputes regarding grades are normally referred to the Academic Appeal Policy.
- The student should approach the staff person to resolve the issue within two (2) business days of the incident or event.
- If the conflict is not resolved, a Critical Incident Report will be submitted to the Department Head or the staff person’s direct supervisor. If the staff person is the Departmental Head, the student should take his/her complaint to the Department Head’s supervisor.
- Upon receipt of a Critical Incident Report, the Department Head or supervisor will meet with the staff person or the staff person and the student together if appropriate, to discuss the conflict.
- If not resolved at the department level, the student prepares his/her complaints in writing to the Dean of Student Services and arranges an appointment.
- The Dean of Student Services will review the documentation and provide a report to the President. Discipline of staff members follows the NEC Collective Agreement.
Animals on Campus
All animals are prohibited from property that is owned, leased operated or maintained by NEC Native Education College, except for service animals required by people with disabilities or on duty guard or police dogs.
Children on Campus
For safety standards it is understood that children are not to be on campus except when attending a NEC family event. Students are responsible for supervising their children at all times throughout events in the College.
If fire, police or ambulance response is required, please call 911 immediately and follow all directions from emergency response personnel. When a potential or actual emergency is identified, it should be brought to the attention of a staff member. Among the action possible for serious incidents are campus lockdown and evacuation. Emergencies which significantly disrupt classes and services will be announced to employees, students and the public. An "all clear" announcements will be made when the situation is stabilized. The NEC management will determine if families, community organizations or media should be alerted.
A CAMPUS LOCK DOWN may be used to try and keep people from coming in contact with danger by directing them to places that can be secured. If a campus-wide lockdown is announced, staff will secure their interior doors, close blinds and continue normal activities until notified by an “all clear” announcement. During lock down you may let people into the building who you know personally or who do not fit the description of the suspect.
EVACUATION will be ordered if it is deemed necessary. A decision to evacuate will be communicated to all affected individuals using all means available. The methods of communication will depend on the event, potential harm to people and property, and the urgency required.
Every activated FIRE ALARM will be treated as an actual event. Evacuation of an affected building is mandatory and must begin when the alarm sounds. Facilities personnel will assist and ensure the evacuation has been completed and this will include support for the physically impaired.
Do not meet with anyone who exhibits VIOLENT OR THREATENING BEHAVIOR or end a conversation immediately if you do not feel safe. For situations that pose an immediate threat of danger call security. Refer persons who pose a potential threat to your instructor.Following a serious emergency an on-going availability of additional counselling services will be provided through the Student Services department as needed.
Health and Safety
Each student has the right to study in a safety environment on campus. NEC makes every effort to ensure all machinery and equipment are properly maintained and any required safety devices are in working order. Any student may raise an issue of campus health and safety by reporting it to the Dean of Student Services. The issue will be raised at a monthly Health and Safety Committee meeting, or earlier if required.
Applicants applying for Aboriginal Adult Basic Education (AABE) must be 19 or older, or 18 and out of school for at least one year. Entrance requirements and program information for the NEC post-secondary programs are listed on the NEC website and obtainable through the admissions department. Program entrance requirements will not be waived under any circumstance. Students currently completing admission requirements may be given conditional acceptance.
Applicants with the academic requirements are interviewed by the Program Coordinator or designate. Either can deny acceptance into a program on the grounds of preparedness (e.g.stable personal circumstances, time commitments, motivation, etc.) or suitability.
An applicant that was unsuccessful in a NEC college program may be referred to the NEC Counsellor. The counselor will provide input into the decision for acceptance by the Program Coordinator and the Admissions staff.
- A student may be entitled to a refund of tuition fees in the event that:
- The student provides written notice to the institution that he or she is withdrawing from the program; or
- The institution provides written notice to the student advising that the student has been dismissed from the program.
The written notice of withdrawal or dismissal may be delivered in any manner provided that a receipt or other verification is available that indicates the date on which the notice is delivered.
The notice of withdrawal or dismissal is deemed to be effective from the date it is delivered.
The refund to which a student is entitled is calculated on the total tuition fees due under the contract. Where total tuition fees have not yet been collected, the institution is not responsible for refunding more than has been collected to date and a student may be required to make up for monies due under the contract.
If the institution has received fees in excess of the amount it is entitled to under the student contract, the excess amount must be refunded.
Refund policy for students:
Refunds before the program of study begins:
If written notice of withdrawal is received by the institution within 7 days after the contract is made, and before the commencement of the period of instruction specified in the contract, the institution may retain 5% of the total tuition and fees due under the contract to a maximum of $250.
If written notice of withdrawal is received by the institution 30 days or more before the commencement of the period of instruction specified in the contract and more than 7 days after the contract was made, the institution may retain 10% of total tuition only due under the contract to a maximum of $1000.
Subject to Section 6(a)(1) above, if written notice of withdrawal is received by the institution less than 30 days before the commencement of the period of instruction specified in the contract, and more than 7 days after the contract was made, the institution may retain 20% total tuition only, due under the contract to a maximum of $1300.
Refunds after the program of study starts:
If written notice of withdrawal is received by the institution or a student is dismissed before 10% of the period of instruction specified in the contract has elapsed, the institution may retain 30% of the tuition due under the contract.
If written notice of withdrawal is received by the institution, or a student is dismissed after 10% and before 30% of the period of instruction specified in the contract has elapsed, the institution may retain 50% of the tuition due under the contract.
If a student withdraws or is dismissed after 30% of the period of instruction specified in the contract has elapsed, no refund is required.
Where a student did not meet the institutional and/or program specific minimum requirements for admission through no misrepresentation or fault of their own, the institution must refund all tuition and fees paid under the contract, less the applicable non-refundable student application or registration fee.
Where a student withdraws or is dismissed from their program, they are entitled to 100% refund of any as-yet to be received consumables that have been pre-paid.
Where a student withdraws or is dismissed from their program after receiving technical equipment from the institution free of charge:
The student must return the equipment unopened or as issued within 14 calendar days; and
If the student fails to return the equipment as set out above, the institution may deduct the reasonable cost of the equipment from any amount to be refunded to the student.
11.Refunds owed to students must be paid within 30 days of the institution receiving written notification of withdrawal and all required supporting documentation, or within 30 days of an institution’s written notice of dismissal.
Where the delivery of the program of study is through home study or distance education, refunds must be based on the percent of the program of study completed at the rates as set out in Section 7 above.
Part-time Tuition Fees
The tuition for one course of a full-time program is pro-rated as follows:
Tuition costs divided by number of credits in the post-secondary program equals costs per credit. Number of credits per course times cost per credit plus 20% administration costs = cost per course (i.e. $4620/57 = 81.05 (per credit) X 4 credits = 324.21 X 1.2 = $363.11 tuition costs for the ECE 101 Human Growth & Development I course)
Personal Information Protection
Personal information is any information about an identifiable individual, including name, address, phone number, age, sex, race and educational or employment history. The College may collect such personal information directly from students for purposes of admission, registration and other fundamental activities related to attendance at a post secondary institution in British Columbia.
The personal information that forms part of your student record is collected under the legal authority of the Private Career Training Institutions Act (SBC 2003 C 79) and the Personal Information Protection Act (SBC 2003 C 63). The information is used for administrative and statistical research purposes of the College and/or the ministries or agencies of the Government of British Columbia and the Government of Canada. The information will be protected, used, and disclosed in compliance with those Acts. Your personal information will not be disclosed to anyone with the exception of the entities listed above without your consent. However NEC may be required to release a student’s personal information if it becomes aware of compelling circumstances where there is a risk to the health and safety of the student or others.
Work Experience Practicum
NEC Native Education College may place students in a work place practicum that relates to their field of study and as indicated in the program outline. The practicum is an integral part of the program and will allow the student to develop and practice the skills needed to have success in their future careers. The practicum is to be completed by the student at the designated time in the program sequence as provided in the program outline.
NEC expects the students to perform as regular employees with specified duties for the duration of the practicum. To be eligible for a practicum, students must meet academic and financial requirements up to the time at which the practicum occurs. No student will be on practicum placement without a contract signed by the host employer, student and the
NEC. The Program Coordinator or Instructor will monitor practicum placements through on-site visits and regular reporting. The Instructor will evaluate the practicum according to the course outline. It is the NEC’s responsibility to provide the practicum placement and student suggestions are welcome. If a student’s suggestion does not meet the learning outcomes and cannot be delivered within the program timelines, NEC reserves the right to make a suitable placement for the student.
Criminal Record Check
A Criminal Record Check from the BC Ministry of Justice is an entrance requirement for a number of NEC post-secondary programs (i.e. Aboriginal Youth Care Program, Heath Care Programs, Family Community Counselling, Aboriginal Justice Studies, and Early Childhood Education). Please note that applicants with a relevant criminal record may not be eligible for their practicum placement or employment in the field. Please advise the Program Coordinator of previous offences prior to the start of the program. The Ministry of Justice will send the applicant and NEC the results of the CRC and determine if any previous offences are relevant to the field of work.
Prior Learning Assessment
The Registrar will grant prior learning credits to students who have been assessed and have demonstrated sufficient prior knowledge and current competence in a particular course due to previous post-secondary education, work experience, or other experience. Students with previous work experience must provide a portfolio of documents proving mastery of all course objectives as determined by the Program Coordinator. NEC course fees will apply for determining mastery.
Students with previous post-secondary education must provide detailed course outlines for a comparison of course objectives as determined by the Program Coordinator. The integrity of the Institute and graduation standards shall be the over-riding consideration in prior learning assessment. A student may complete a challenge examination for a course, where applicable and as approved by the Academic Dean (or designate). Prior learning credit will not normally be granted in relation to programs for which there exists an external licensing body. Such programs include, but may not be restricted to, the Early Childhood Education programs and Health Care Assistant Programs.
The NEC Native Education College expects all registered students to abide by all the academic policies of the college and of the program of studies in which they are enrolled. The following academic standards apply to all Native Education College students.
Instructors will outline the academic expectations of students at the start of each course. This will include matters such as the course activities, learning outcomes and evaluation plan. Instructors are expected to be consistent in the application of deadlines, participation, grading and individual assistance. To be fair to students, no single assignment or test will count for more than 30% of a final grade. Students of the Native Education College are expected to familiarize themselves with the course guidelines and meet with an instructor as soon as they become aware of any difficulties with the course.
Continuation in a program is based on academic standing. A student who is unable to complete a course due to low academic performance may be dismissed from the program. It is usually better to withdraw from a course or program than to receive a failing grade which remains permanently on your student record.
The process for low academic performance is as follows:
- The student receives a verbal warning from the Instructor.
- If low academic performance continues, the Instructor contacts the Program Coordinator, who writes a Letter of Concern to the student.
- If there is no improvement, the student is placed on a Probation Agreement. Clear written conditions are outlined. Examples of conditions are improved attendance and deadlines for assignments. The Probation Agreement provides a specific timeframe to correct the concern.
- The Probation Agreement will be re-evaluated by the Coordinator according to the specified timeframe. Failure to abide by the terms of probation will result in withdrawal by the NEC President, in consultation with the Academic Dean.
|D||1.00||50-55||Minimal achievement. This grade does not permit students to pursue another course for which the graded course was a prerequisite.|
|F||0.00||40-49||Unsatisfactory achievement. Student did not meet minimum course requirements.|
|I||NC||Incomplete (No credit granted)|
|W||NC||Approved withdrawal (No credit granted)|
|N||NC||Ceased to attend classes|
|S||CR||Satisfactory - Credit Granted|
|U||NC||Unsatisfactory - No credit granted|
|#||Grade not available at time of printing|
|IP||Course in Progress.|
Any student whose cumulative Grade Point Average (GPA) at the end of any semester of studies is 2.00 or below is placed on academic probation. If the cumulative GPA does not exceed 2.00 at the end of the next semester, the student will be required to withdraw from the college for at least one semester. Students who are required to withdraw must apply for readmission.
Incomplete grades are used only in cases in which:
- Previous work in the course was at a satisfactory level; and,
- An emergency situation such as illness or accident has prevented the student from completing one or more of the course requirements.
Most students are expected to complete their (I) grades within two to four weeks to minimize interference with their education.
A temporary grade of (I) will only be granted when accompanied with an Incomplete Contract. The contract must be signed by the student, the Instructor and the Program Coordinator and will specify the work to be completed, the date the work will be completed, the current standing in the course and the evaluation plan for outstanding assignments. A grade of (I) will automatically revert to the previous grade assigned if the work is not completed within the time specified on the contract.
A student with more than one incomplete course will not be eligible to undertake a workplace practicum. Under no circumstances will a student with an incomplete grade be eligible to graduate.
Plagiarism and Cheating
Plagiarism is the deliberate formal presentation or submission of words, ideas, illustrations or diagrams of others as one's own without citation or credit. Cheating is the use of unauthorized aids, assistance or materials in the preparation of assignments or in examinations. During examinations, it is considered cheating to communicate with others to obtain information, to copy from the work of others or to deliberately expose or convey information to others. The resubmission of one's own work for which credit has already been granted in another course, without instructor permission, is also cheating.
When an Instructor has evidence of plagiarism or cheating by a student, the Instructor is entitled to assign a score of zero on the evaluation in question. Any further incident in the same course will result in the student being required to withdraw from the course. Evidence of plagiarism or cheating in more than one course may result in immediate dismissal from the college.
Academic Appeal Policy
A student has the right to appeal a final grade in a course that s/he feels is not warranted. If a student feels s/he has a legitimate complaint regarding an academic decision, the following process is to be followed.
- The student must meet with the Instructor to discuss the grade and seek to resolve the concern.
The student presents a formal letter of appeal to the relevant Program Coordinator, or Academic Dean where the instructor in question is the Program Coordinator. The letter, signed by the student, must outline both the specific reasons why the decision was incorrect and why the decision should be changed.
The Program Coordinator may interview the student, the Instructor and may review any relevant materials. The Program Coordinator will provide a written decision regarding the legitimacy of the appeal. If the appeal is supported, the Coordinator will award a new grade or take other corrective actions.
If the appeal is rejected, the student may appeal to the Academic Dean in writing. The letter must outline the additional reasons why s/he feels the decision of the Coordinator was not correct. The Academic Dean’s final decisions on the grade appeal will be provided to student within 30 school days of NEC’s receipt of the written complaint.
Attendance and Absenteeism Policy
Students are required to be present, on time, and participate in their classes. The following are the specific student attendance processes:
NEC Post-Secondary Programs
- A student who is absent for three consecutive days will be given a Letter of Concern indicating that further absence will result in a Probation Agreement. The Probation Agreement will indicate the actions required by the student to remain in their program of study.
- A student who is absent for five non-consecutive days or is late four times will be given a Letter of Concern. Failure to meet the conditions set out in the letter will result in a Probation Agreement.
- The Probation Agreement will be re-evaluated by the Instructor and Program Coordinator according to the timeframe specified. Failure to abide by the terms of probation will result in withdrawal by the NEC President in consultation with the Academic Dean.
- Where the terms of probation have been satisfied, but subsequent attendance issues arise within the same school year, the student will receive a Probation Agreement, bypassing the requirement for a Letter of Concern.
- Notwithstanding the aforementioned specific attendance processes, it is open to each program to implement more stringent attendance policies where it can be demonstrated that such attendance standards are required for the satisfactory completion of required program competencies. Examples of such programs or course may include but are not restricted to labs or other applied practice classes, particularly where third party performance standards are required. Where such attendance standards are implemented, students will be informed in writing, prior to the commencement of classes. Their acknowledgement of being in receipt of that information is required in writing.
NEC Aboriginal Adult Basic Education Programs (AABE)
- A student who is absent for two days or is late two times will be given a Letter of Concern indicating that further absence will result in a Probation Agreement. The Letter of Concern will be in force regardless of whether the Program Coordinator or Instructor was able to successfully make contact with the student about the Letter of Concern. The Letter of Concern will include conditions in relation to the attendance issue and will be in place for a period of three weeks from the date of issue.
- A student who is absent or late, while under a Letter of Concern for attendance issues, will be given a Probation Agreement. The Probation Agreement will be in force regardless of whether the Program Coordinator was able to successfully make contact with the student about the Probation Agreement. The Probation Agreement will indicate the actions required by the student to remain in their program of study. The Probation Agreement will be in place for the duration of the school term.
- If within the duration of the Probation Agreement the student has further attendance issues, they may be recommended for dismissal from the class/
Attempts will be made to contact the student at each of these junctures; however, it is always up to the student to maintain good attendance and academic standing.
Furthermore, it is up to the student to catch up, on their own time, any missed work as well as maintain a passing average.
Students may be dismissed from the college under the following policies:
- Student Conduct
- Conflict Resolution
- Academic Performance
- Attendance and Absenteeism
If a student is being dismissed under a student policy, the President of the College will meet with the student to dismiss him/her from study at the school. The President of the school will deliver to the student a letter of dismissal and a calculation of refund due or tuition owing, depending on the status of the student’s financial account with the school. If a refund is due to the student, the President will ensure that a cheque is forwarded to the student, or funder, within 30 days of dismissal. If the student owes tuition or other fees to the school, the President may authorize the collection of the amount owing.
A student who is dismissed will receive a U grade in active courses.
A student may choose to withdraw voluntarily on or before the course drop date by submitting a signed withdrawal form to the Program Coordinator. The student will receive a grade of W if withdrawn prior to the course drop date. A student who withdraws due to medical and/or compassionate ground with appropriate documentation will also receive a grade of W. Please refer to the refund policy for eligibility for a tuition refund.